PF & ESI Registration (Provident Fund & Employee State Insurance)
Ensure your company’s statutory compliance and employee benefits—Expert CA Support, 100% Online Process!
What is PF & ESI?
PF (Provident Fund) is a government-run mandatory savings scheme for employees, while ESI (Employees' State Insurance) provides health insurance and medical benefits. Both registrations are compulsory for businesses above the statutory employee threshold (generally 20 employees for PF, and 10 for ESI as per industry/state)[1][2][5].
Who Needs PF & ESI Registration & Why?
- All businesses employing 20+ staff (PF Act) and 10+ (ESI Act); some sectors covered at lower counts[1][2][4].
- Manufacturing firms, shops, offices, contractors, agencies—mandatory as per law[1][2][5].
- Needed for statutory compliance, tender eligibility, and safe employee hiring.
- Ensures employees get social security (pension, medical, loans, maternity, accident etc.)[2][5].
Benefits of PF & ESI Registration
- Legal compliance: avoid heavy penalties and legal issues[2][4][5]
- Protection for employees (retirement, accident, disability, maternity, family pension)[1][2]
- Corporate image boost and trust for clients, government and banks
- Easy access to government tenders, licences, loans, financing
- Benefit to employees through medical insurance (ESI) and easy PF withdrawals, loans, online claims
Documents Required
Organization/Employer:
- PAN Card (business/owner/firm/company)
- Certificate of registration (Company/LLP/Partnership/Proprietorship)
- GST registration certificate (if applicable)[1][5][9]
- Address proof (utility/rent/ownership document)
Key Contact/Board Info:
- ID and address proof of directors/partners/proprietor[1][5][9]
- Specimen signature card/Self-attested signature
Employee List & Statutory Info:
- List of employees with details (name, father’s name, salary, designation)[1][5][9]
- Employee attendance register & wage register (if applicable)
- Digital photograph of establishment & owner
- Bank account details (cancelled cheque/copy)[1][5][9]
PF & ESI Registration Process
Sign Up on Portal
Submit Details & Docs Online
Verification by Authorities
Issue of Registration Codes
Employee Addition & E-challan Setup
Download ESI/PF Certificates
Frequently Asked Questions
Yes, once you cross 20 employees (PF) or 10 employees (ESI, varies by state), registration is compulsory. You can also opt in voluntarily for smaller headcounts[1][2][5].
Yes, the entire process is online via the Shram Suvidha portal (common for PF/ESI). No physical submission is needed, and certificates are directly emailed/downloadable[2][4][8][9].
Typically, 7–15 days for approval if details and documents are complete; often faster for PF[5][9][10].
No, government registration is free; you only pay a nominal administrative charge monthly on salaries[5].
Not mandatory—owners can do online themselves, but expert/CA support ensures accuracy, fast processing, and no rejection due to documentation error[5][9].